Attendance and leave management reports track employees' working hours, absences, and leave balances. These reports are crucial for ensuring accurate payroll processing, monitoring workforce productivity, and maintaining compliance with labor laws.

The reports also help HR admins identify patterns in attendance and absenteeism, enabling better workforce planning and management. Accurate reporting also fosters transparency and trust within the organization.

Use the following attendance and leave reports to assist you in generating accurate and comprehensive records:

Attendance reports

Attendance reports are documents that provide a summary of employee attendance data within a specific period, typically a day, week, month, or year.

Absent Report

To generate Absent Report, from the greytHR Admin portal, hover over the 9 dots and go to Reports > Reports > Reports Gallery. The Reports Gallery page opens.

In the search box, enter Absent Report. The Absent Report form opens.
Select From dropdown list, enter the from date.
Select To dropdown list, enter the to date.
Select Order By drop-down list, enter the relevant option. Enable the check box "Include employees who have left the organization" if applicable.
Click Options to customize the report.
Click Category drop down list, select the required category.
Enable Show Day wise Absent checkbox.
From the Report Output Type dropdown list, select the required format.
Click Save to save the customization.
Click Generate to generate the claims reviewer info Report.

Attendance Consolidate Report

To generate the Attendance Consolidate Report of employees, from the greytHR Admin login, hover over the 9 dots and go to Reports > Reports > Reports Gallery. The Reports Gallery page opens.

In the search box, enter the Attendance Consolidate Report. The form appears.
From the From Date and To Date dropdown calendar, select the required date.
Select All Employees/Selected Employees based on your requirements.
Click Options to customize the report.
Click Generate to generate the Attendance Consolidate Report.

Attendance Muster Info Report

To generate the attendance muster info report of employees, from the greytHR Admin login, hover over the 9 dots and go to Reports > Reports > Reports Gallery. The Reports Gallery page opens.

In the Search box, enter the Attendance Muster Info Report. The form appears.
From the From Date and To Date dropdown calendar, select the required date.
Select All Employees/Selected Employees based on your requirements.
Click Options and fill in all the options as per your requirements.
In the Report Output Type dropdown, select Excels option.
Click Generate to generate the Attendance Muster Info Report.

Attendance Regularization Report

From the greytHR Admin login, hover over the 9 dots and go to Reports > Reports > Reports Gallery. The Reports Gallery page opens.
In the search search box, search for Attendance Regularization Report. The form opens.
From the From Date and To Date dropdown calendars, select the required date range.
From the Status dropdown list, select Rejected.
Select the All Employees/Selected Employees option as per your requirements.

Attendance Summary Report

To generate Attendance Summary Report, from the greytHR Admin login, hover over the 9 dots and go to Reports > Reports > Reports Gallery. The Reports Gallery page opens.

In the search box, enter the Attendance Summary report. The form appears.
From the From Date and To Date dropdown calendar, select the required date.
Select All Employees/Selected Employees based on your requirements.
From the Order By dropdown list select the required option.
Click Options to customize the report.
Click Generate to generate the Attendance Summary Report.

Attendance Consolidated Work Hours Report

To generate the Attendance consolidated work hours Report, from the greytHR Admin portal, hover over the 9 dots and go to Reports > Reports > Reports Gallery. The Reports Gallery page opens.

In the search box, enter Attendance consolidated work hours Report. The Attendance consolidated work hours Report form opens.
Select From dropdown list, enter the from date.
Select To dropdown list, enter the to date.
Select radio button All Employees or Selected Employees as per your requirement.
Select Order By drop-down list, and enter the relevant option.
Click Options to customize the report.
Enable the required category from the category drop down such as Designation, Department, Attendance Scheme, etc. and enable the check boxes Show Average Work Hours, Show Average In-time, and Show Average Out-time if applicable.
From the Report Output Type dropdown list, select the required format.
Click Save to save the changes.
Click Generate to generate the Attendance consolidated work hours Report.

HR Reports

HR reports are documents that provide insights and data on various aspects of human resources management within an organization.

Anniversary Report

To generate the Anniversary Report of employees, from the greytHR Admin portal, hover over the 9 dots and go to Reports > Reports > Reports Gallery. The Reports Gallery page opens.

In the search box, enter Anniversary Report. The Anniversary Report form opens.
Select From dropdown list, select the from date.
Select To dropdown list, select the to date.
From the Type dropdown list, select the relevant Anniversary type.
Click Options to customize the report.
Select Employee Transition.
From the Report Output Type dropdown list, select the required format.
Click Save to save the changes.
Click Generate to generate the Anniversary Report.

Employee Family Details

To generate Employee Family Details report, from the greytHR Admin portal, hover over the 9 dots and go to Reports > Reports > Reports Gallery. The Reports Gallery page opens.

In the search box, enter Employee Family Details. The Employee Family Details form opens.
Select All Employees or Selected Employees as per your requirement.
Enable the check box Show Employee with Family, if applicable
Click Options, to customize the report.
From the Category drop down list, enable the required category.
From the Report Output Type dropdown list, select the required format.
Click Save to save the customization
Click Generate to generate the Employee Family Details Report.

Transitionwise Head Count Report

To generate Transitionwise Headcount Report, from the greytHR Admin portal, hover over the 9 dots and go to Reports > Reports > Reports Gallery. The Reports Gallery page opens.

In the search box, enter Transitionwise Head Count Report. The Transitionwise Head Count Report page opens.
From the Payroll dropdown list, select the Payroll Month
From the Employee Type dropdown list, select the required option.
Click Options to customize the report.
From the Report Output Type dropdown list, select the required option.
Click Save to update the changes.
Click Generate to generate the Transitionwise Head Count Report.

Workforce Attrition Reports

Workforce attrition reports are documents that provide an overview of employee turnover within an organization over a specific period. These reports include data on the number of employees who have left the company, reasons for their departure, and any related metrics or trends.

From the greytHR Admin portal, hover over the 9 dots and go to Reports > Reports > Reports Gallery. The Reports Gallery page opens.
In the search box, enter Attrition Report. The Attrition Report form opens.
From the From Month dropdown list, select a month and year from which you want to start the report.
From the To Month dropdown list, select a month and year up to which you want the report to extend.
From the Category dropdown list, select the required category.
From the click to select values dropdown list, select the sub-category for the selected category.
Note: Perform this action if you want to further categorize the report. This step is optional.
Click Generate to generate the attrition report. The report downloads.

Overtime Report

Overtime reports are documents that provide detailed information on employee overtime hours worked within a specific period, typically a week, month, or year.

Overtime Monthly Summary Report

To generate the Overtime Monthly Summary Report of employees, from the greytHR Admin portal, hover over the 9 dots and go to Reports > Reports > Reports Gallery. The Reports Gallery page opens.

In the search box, enter Overtime Monthly Summary Report. The Overtime Monthly Summary Report form opens.
Click From Date dropdown list, select the valid from date.
Click To Date dropdown list, select the valid to date.
Enable the radio button All Employees/Selected Employees as per the requirement.
Click Order By dropdown list, select the relevant option.
Click Options to customize the report.
Click Category1 dropdown list, select the required option.
From the Report Output Type dropdown list, select the required format.
Click Save to save the changes.
Click Generate to generate the Overtime Monthly Summary Report.

Leave Reports

Leave reports provide a summary of employee leave usage within a specific period, typically a month, quarter, or year.

Leave Availed Report

To generate the Leave Availed Report, from the greytHR Admin portal, hover over the 9 dots and go to Reports > Reports > Reports Gallery. The Reports Gallery page opens.

In the search box, search for Leave Availed Report. A form appears.
From the From Date and To Date dropdown calendar, select the required dates.
From the Leave Type dropdown list, select the required leave category type.
From the Employee Type dropdown list, select the employees for whom you want to download the report.
From the Sort Order dropdown list, select the required option.
Click Options to customize the report.
Click Save to save the customization.
Click Generate to generate the Leave Availed Report.

Leave Backdated Report

To create a Leave Backdated Report, the admin must perform the following actions:

From the greytHR Admin portal, from the greytHR Admin portal, hover over the 9 dots and go to Reports > Reports > Reports Gallery. The Reports Gallery page opens.
From the From and To dropdown calendar, select the required dates.
From the Applied/Approved After dropdown calendar, select the required date.
From the Employee Type dropdown list, select the required employee type.
From the Sort Order dropdown list, select the order of the report.
Click Options to customize the report.
Click Generate to create and download the Leave Backdated Report.

Leave Balance As On A Day

To generate the Leave Balance As on a Day report, from the greytHR Admin portal, hover over the 9 dots and go to Reports > Reports > Reports Gallery. The Reports Gallery page opens.

In the search box, type Leave Balance As on a Day. The report is displayed.
From the Date dropdown calendar, select the required date.
From the Employee Type dropdown list, select the required employee type.
From the Sort Order dropdown list, select the order of the columns in the report.
Click Options to customize the report.
Click Generate to create and download the Leave Balance As on a Day report based on your settings.

Leave Encashment Report

To generate Leave Encashment Report, from the greytHR Admin portal, hover over the 9 dots and go to Reports > Reports > Reports Gallery. The Reports Gallery page opens.

In the search box, search for Leave Encashment Report.
From the From Date and To Date dropdown calendar, select the required dates.
From the Leave Type dropdown list, select the required leave type.
From the Employee Type dropdown list, select the required leave type.
From the Sort Order dropdown list, select the required option.
Click Options to customize the report.
Click Save to save the customization.
Click Generate to generate the Leave Encashment Report.

Negative Leave Balance

To generate the Negative Leave Balance Report, from the greytHR Admin portal, hover over the 9 dots and go to Reports > Reports > Reports Gallery. The Reports Gallery page opens.

In the search box, enter Negative Leave Balance Report.
From the Date dropdown calendar, select the required date.
From the Leave Type dropdown list, select the required leave type.
From the Employee Type dropdown list, select the employees for whom you want to download the report.
From the Sort Order dropdown list, select the required option.
Click Options to customize the report.
Click Report Output Type dropdown, select the required option.
Click Save to save the customization.
Click Generate to generate the Negative Leave Balance report.

Leave Summary Report

To extract leave details of the previous financial year, from the greytHR Admin portal, hover over the 9 dots and go to Reports > Reports > Reports Gallery. The Reports Gallery page opens.

In the search search box, search for Leave Summary Report. The form appears.
From the Year dropdown list, select the required year.
From the Employee Type dropdown list, select the required employee type.
Click Generate to extract leave details of the previous financial year.

Leave Transaction Report

To download the pending leave application report, from the greytHR Admin portal, hover over the 9 dots and go to Reports > Reports > Reports Gallery. The Reports Gallery page opens.

In the search box, enter Leave Transaction Reports. The Leave Transaction Reports form opens.
From the From and To dropdown calendar, select the relevant dates.
From the Leave Type dropdown list, select the relevant leave category.
From the Leave Transaction dropdown list, select the relevant transaction type.
From the Employee Type dropdown list, select the employee type.
From the Sort Order dropdown list, select the employee type.
Click Options to customize the report. Customize the report as per your requirements.
Click Save to save the customizations.
Click Generate to generate the Leave Transaction Reports.

Year Wise Summary Report

To retrieve the Year-Wise Summary Report by selecting a date range, the admin must perform the following actions:

From the greytHR admin portal, navigate to Reports > Reports > Reports Gallery.
In the search box, search and select Year Wise Summary Report.
Select Date Range option to retrieve the report by selecting a date range.
From From Date and To Date calendars, select the required date range.
Select the leave type from Leave Type drop-down list.
From Employee Type drop-down list, select the employee type.
Click Generate to generate the year wise summary report.

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