Send Invites to Employees for greytHR ESS Portal Access

Updated in February - 2026 | Subscribe to watch greytHR how-to video

While adding a new employee to the organisation, as an admin, you can trigger the onboarding email if you are using greytHR's onboarding feature. The employee receives the welcome email and is prompted to reset the password before they can log in and fill in their personal and statutory details.

However, if you aren't using greytHR's onboarding feature, you can manually invite employees to the ESS portal along with the password reset link using the NAVOS search bar. You can send invite links by email or SMS, either to individual employees or to multiple employees at once.

Send invites to employees 

To send invites to employees manually, go to the NAVOS search bar and select Invite Employee (Email Employee Password).

1. Using the Employee and Status dropdown filters, customize the list of employees for whom you want to send invite links. A list of employees appears. 

2. Select the checkboxes of the required employees. 

3. Click the Email Password To All/Email Password/SMS Password To All/SMS Password button according to your requirements. A pop-up appears.

4. Click Confirm.

Note: Ensure that the employee's email ID/ mobile number is updated while sharing the invite link through Mail or SMS.

Related Articles:

• Onboarding new employees

• Enable Employee Self Service (ESS)

• Regenerate ESS password for an employee