Manage Employee Asset Details in greytHR

Updated in January - 2026 | Subscribe to watch greytHR how-to video

The assets are the items provided to the employees by their organization for completing the organization's tasks. It's important to ensure that the asset details entered are accurate and up-to-date. This can help employers manage their assets more efficiently and avoid any potential issues related to missing or misplaced assets. It is also a good practice to periodically review and update employee asset details as necessary to ensure that the records are accurate and complete.

The Asset Tracker page in the greytHR Admin portal allows you to add and keep the records of the assets, such as the serial number and issued date. The assets include laptops, headphones, data cards, and mobile phones.

To view the Asset Tracker page, navigate to Employee > Information > Asset Tracker.

View an employee's asset details

To view the allocated asset details of an employee, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Asset Tracker.

1. On the Asset Tracker page, from the Search Employee search box, enter the name or number of an employee. The page displays a detailed view of the allocated assets of the selected employee.

Add an employee's asset details

To add a new asset to the employee, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Asset Tracker.

1. On the Asset Tracker page, from the Search Employee search box, enter the name or number of the employee for whom you want to add the asset details.

2. Click the + icon available on the New asset card.

3. From the Asset Type dropdown list, select the required asset type.

   Note: To add a new asset type, click the Edit icon next to the Asset Type dropdown list.

4. In the Asset Details and Asset ID text boxes, enter the asset detail and ID.

5. In the Asset Value text box, enter the quantity of the asset.

6. In the Remarks text box, enter the valid remarks if applicable.

7. From the Asset Status dropdown list, select the status of an asset.

8. From the Issued Date and Valid Date dropdown calendars, select the required dates.

   Note: If the asset is returned to the organization by the employee, then you must select the return date from the Returned Date dropdown calendar.

9. Click Save to add the asset details. A success message appears.

Note: You can also edit the asset details of a selected employee using the Edit icon on the required asset card.

Other related links:

• Add asset groups

• Manage asset/asset groups