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Attendance Management - Made Easy with greytHR

By greytHR
June 16, 2021

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“Time is money” said Benjamin Franklin

Does attendance management seem to be an easy task? Ask your Payroll Manager, and he will give you the real picture. In any organization, HR and Payroll Managers spend a significant amount of time maintaining attendance records, making reports for clock-in and clock-out time, delays, overtime etc., for processing payroll.

Wouldn’t it be great if the Payroll Manager could get all this data with just one click? And what if you get the same along with your payroll software?

GreytHR, with its 25 years of industry experience, understands its need; hence, we bring you India's first cloud-based Attendance Management Module. We believe it will set new standards on what to expect from a modern time and attendance system.

Now manage attendance records easily with greytHR. With this automated attendance system, your organization can reduce costs and eliminate the manual, repetitive and time-consuming process of attendance data management. You can now track the clock-in and clock-out time of employees and easily track late coming, overtime, and working hours.

greytHR attendance management system is hardware independent and can be integrated with any timekeeping system (automated, smart card, biometric, etc.). This tool comes with a free web attendance recorder, which can be used as an alternate tool (in the absence of time record hardware), to store employee Clock-IN & Clock-Out times.

What does Attendance Management module bring to your Business??

  • Easy to set up:

    You can define the Business rules as per your policies. You can specify week offs, holidays, Shifts, Shift Patterns and employee absence management rules as applicable to your organization.
  • Centralized Data Management:

    Easily view employee attendance data, including Clock-In and Clock-Out times, assigned Shifts, Late Arrivals, effective working hours and Attendance Status
  • Easy to implement:

    All the policies and rules can be configured from the application. The features have been developed based on our extensive experience of automating attendance processes. The requirement for customization is minimal / not needed.
  • Employee Empowerment:

    Attendance self-service empowers employees to view their attendance status 24x7 and track paydays. The system also provides opportunities to Team Leaders and HR Managers to perform a number of tasks like regularization of absence, day-to-day attendance monitoring, compensatory off approvals, etc.
  • Get alerted with Reminders:

    The system also enables event-based mail alerts and reminders of pending tasks, acceptance of requests etc., to ensure the smooth delivery of HR services. Set reminders to alert your employees about awaiting confirmation of comp off grant, absence, late coming regularization etc. and help take action before the payroll is processed.
  • Save reporting time:

    Provides easy-to-use one-click MIS reports with HTML and Excel output. Powerful report-building tool, Query Builder enables users to design their own reports, convert them to Excel and perform analytics.
  • Save processing time and reduce paperwork:

    Online data management and application of request saves the tremendous amount of time you spend on manual paperwork.
  • Security:

    That’s not all. It also provides role-based access control according to the set of privileges acquired by a user as defined for a particular position, and the tool is flexible enough to create and manage any number of roles and users.

The Takeaway

The cost and time-saving benefits of automating attendance management are indisputable. This leads to standardization of processes, better compliance and builds employee morale. With the tracking mechanism, you can monitor the behaviour pattern of employees in terms of late entry or early exit, which will help you address chronic lateness or absenteeism. Managers can track the effective time team members spend at work and take rightful business decisions. HR can get time off from repetitive activities and focus on more strategic work.

Overall your payroll is processed easily, effectively and on time!!

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