Background
Aadhaar was introduced as KYC for UAN to simplify service delivery for EPF members. Members whose Aadhaar has already been seeded and verified by UIDAI can update details directly without routing through employers, except in specific cases.
Simplified Aadhaar Seeding Process
If Name, Gender, and Date of Birth in UAN match Aadhaar, employers can directly seed Aadhaar via the KYC functionality on the Employer Portal. No separate EPFO approval required in such cases.
Joint Declaration (JD) Simplifications
- The Joint Declaration functionality has been enhanced to handle Aadhaar corrections:
- Mismatch Cases – If fields like Name, Gender, or DOB mismatch between UAN and Aadhaar, the Employer can file a JD for rectification.
- Wrong Aadhaar Linked – Employer can now correct wrongly linked Aadhaar through online JD functionality and forward to the Regional Office (RO).
- Employer Not Available/Establishment Closed – Members can file a physical JD (Annexure I) attested by authorized officials (Magistrate, Gazetted Officer, MP, Bank Manager, etc.).
- Submit to the PRO Counter at the Regional Office.
- PRO verifies and enters details in JD functionality for further processing.
Verification & Approval –
All JD requests for Aadhaar seeding/correction are carefully examined. Require approval at APFC level after verifying genuineness. Changes in already UIDAI-verified Aadhaar cases not permitted.
Annexure I – JD Form
Includes fields for correcting Name, DOB, Gender, Parents’ Names, Marital Status, Aadhaar, etc. Requires signatures of member, employer, or authorized authority (if employer is unavailable).
List of Authorized Authorities
Authorities who can attest JD when the employer is not available include: Magistrate, Gazetted Officer, MP/MLA, Village Panchayat President, Bank Manager, Notary Public, Educational Head, Trade Union Office Bearer, etc.
In summary: The EPFO has made Aadhaar seeding and correction in UAN easier and faster by empowering employers via online KYC functionality, simplifying JD filing, and providing alternate routes when employers are unavailable.