Quotation Request, Negotiation, Approval or Rejection letter

Create a letter format for associate partners regarding pre and post communication on request for quotation (RFQ).

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This template would assist the HR team to formally request for quotation or to convey approval / rejection of a quotation to an external agency. There could be certain activities like consultancy or training or software implementation that need to be outsourced by HR. The first step right is to call for quotations formally from various sources, negotiate (if need be) and formally approve one or a couple vendors before rejecting others. It looks very professional for the company to communicate either way.

This letter template is available for download in Word format.

With this Quotation Request, Negotiation, Approval or Rejection Letter template you can:

  • Formally publish a request for quotation from various sources
  • Formally call for negotiations on price or delivery, etc if need be
  • Formally approve or reject quotations with or without reasons

In just a few minutes you will be able to create a quotation request, negotiation, approval or rejection letter for your employees. This template covers vital information like:

  • Name & address of external agency
  • Details of the activity or items required
  • Quotations to cover pricing, quality, quantity and delivery schedule
  • Final selection outcome to all parties involved
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This template is meant to provide general guidelines and should be used as a reference. This is not a legal document. greytHR will not assume any legal liability that may arise from the use of this template.
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