The Employee Code of Conduct Policy is a must-have policy for all organisations irrespective of size. It puts forth acceptable behaviour and responsibilities to be followed by all employees at all times and applies to partners and their employees too. It also reflects the core values of the organisation. This policy template is available for download in Word format.
In just a few minutes you will be able to set up a policy that covers most of the necessary information required.
This policy covers rules to be followed with respect to :
< Company Name > recognises the need to establish a Code of Conduct policy for its employees and associates in order to define the way business relationships, official dealings, social behaviour and comradiere needs to be maintained within and outside of office premises.
This policy covers all employees across levels and hierarchy in the organisation. All employees:
Also the employees of :
This policy is owned by < Name of the Person > and reachable @ < Contact Number > and < email address >
< Company Name > shall be committed in all its actions to benefit the economic development of our country and shall not engage in any activity that would adversely affect such objective. It shall not undertake any project or activity to the detriment of the Nation's interests or those that will have any adverse impact on the social and cultural life patterns of its citizens. < Company Name > shall conduct its business affairs in accordance with the economic development and foreign policies, objectives and priorities of the National or Local government and shall strive to make a positive contribution to the achievement of such goals at the international, national and regional level as appropriate.
< Company Name > shall prepare and maintain its accounts fairly and accurately in accordance with the accounting and financial reporting standards that represent the generally accepted guidelines, principles, standards, laws and regulations of our country.
Internal accounting and audit procedures shall fairly and accurately reflect all of the Company's business transactions and disposition of assets. All required information shall be accessible to company auditors and other authorised parties and government agencies. There shall be no willful omissions of any company transactions from the books and records, no advance income recognition and no hidden bank account and funds.
Any willful material misrepresentation of and/or misinformation on the financial accounts and reports shall be regarded as a violation of the Company’s Code of Conduct policy, leading to inviting appropriate civil or criminal action under the relevant laws.
< Company Name > shall fully strive for the establishment and support of a competitive open market economy in India and abroad and shall cooperate in the efforts to promote the progressive and judicious liberalisation of trade and investment by those countries.
Specifically, < Company Name > shall not engage in activities that generate or support the formation of monopolies, cartels and similar unfair trade practices.
< Company Name > shall market its products and services on its own merits and shall not make unfair and misleading statements about competitors' products and services. Any collection of competitive information shall be made only in the normal course of business and shall be obtained only through legally permitted sources and means.
< Company Name > and its employees shall neither receive nor offer or make, directly or indirectly, any illegal payments, remuneration, gifts, donations or comparable benefits that are intended to or perceived to obtain business or uncompetitive favours for the conduct of its business. However, < Company Name > and its employees may accept and offer nominal non-cash gifts, the value of which shall not exceed Rs. < XXX > per annum, which are customarily given and are of commemorative nature for special events.
< Company Name > and its employees shall not offer or give any company funds or property as donation to any government agencies or their representatives, directly or through intermediaries, in order to obtain any favourable performance of official duties.
< Company Name > shall be committed to and support a functioning democratic constitution and system with a transparent and fair electoral system in India. < Company Name > shall not support directly or indirectly any specific political party or candidate for political office. The Company shall not offer or give any company funds or property as donations, directly or indirectly, to any specific political party, candidate or campaign.
< Company Name > shall strive to provide a safe and healthy working environment and comply, in the conduct of its business affairs, with all regulations regarding the preservation of the environment of the territory it operates in.
< Company Name > shall be committed to deliver services of the highest quality standards backed by efficient customer relationship management consistent with the requirements of the customers to ensure their total satisfaction.
< Company Name > shall be committed to be a good corporate citizen not only in compliance with all relevant laws and regulations but also by actively assisting in the improvement of the quality of life of the people in the communities in which it operates.
< Company Name > honours the information requirements of the public and its stakeholders. In all its public appearance with respect to disclosing company and business information to public constituencies such as the media, the financial community, employees and shareholders, only specifically authorised director/s and employees shall represent < Company Name >. It will be the sole responsibility of these authorised representatives to disclose information of the Company.
< Company Name > shall recommend to its Board of Directors the adoption of policies and guidelines periodically formulated.
< Company Name > shall be committed to enhance shareholder value and comply with all regulations and laws that govern shareholders' rights. The Board of Directors of < Company Name > shall duly and fairly inform its shareholders about all relevant aspects of the Company's business and disclose such information in accordance with the respective regulations and agreements.
Every employee of < Company Name >, which shall include head of the company, shall deal on behalf of the Company with professionalism, honesty, integrity as well as high moral and ethical standards. Such conduct shall be fair and transparent and be perceived to be as such by third parties.
Every employee shall be responsible for the implementation of and compliance with the Code in his professional environment. Failure to adhere to the Code of conduct could attract the most severe consequences including termination of employment.
Every employee of < Company Name >, shall in his business conduct, comply with all applicable laws and regulations, both in letter and in spirit, in all the territories in which it operates. If the ethical and professional standards set out in the applicable laws and regulations are below that of the Code, then the standards of the Code shall prevail.
An employee of < Company Name > shall not, without the prior approval of the head of the company, accept employment or a position of responsibility (such as a consultant or a director) with any other company, nor provide "freelance" services to anyone. In the case of the head of the company, such prior approval must be obtained from the Board of Directors of the company.
An employee of < Company Name > shall not engage in any business, relationship or activity that might detrimentally conflict with the interest of < Company Name >.
A conflict of interest, actual or potential, may arise where directly or indirectly: -- (a) an employee of < Company Name Here > engages in a business relationship or activity with anyone who is party to a transaction with his Company,
The main areas of such actual or potential conflicts of interest would include the following
Every employee who is required to make a disclosure as mentioned above, shall do so in writing, to his immediate superior who shall forward the information along with his comments to the person designated for this purpose by the head of the company who in turn will place it before the head of the company and/or the Board of Directors and upon a decision being taken in the matter, the employee concerned will be required to take necessary action as advised to resolve / avoid the conflict.
If an employee fails to make a disclosure as required herein and the management of its own accord becomes aware of an instance of conflict of interest that ought to have been disclosed by the employee, the management would take a serious view of the matter and consider suitable disciplinary action against the employee, including termination of employment and recovery of any damages.
An employee of < Company Name Here > and his immediate family shall not derive any benefit or assist others to derive any benefit from the access to and possession of information about the Company, which is not in the public domain and thus constitutes insider information.
An employee of < Company Name Here > shall not use or proliferate information that is not available to the investing public and which therefore constitutes insider information for making or giving advice on investment decisions on the securities of < Company Name Here > on which such insider information has been obtained.
Such insider information might include the following:
Employees of < Company Name Here > shall not disclose their compensation package to anyone nor shall be permitted to discuss the compensation of any other employees to others.
Failure to adhere to the Code could attract the most severe consequences including termination of employment.
The assets of < Company Name Here > should not be misused but employed for the purpose of conducting the business for which they are duly authorised. These include tangible assets such as systems, facilities, materials, and resources as well as intangible assets such as proprietary information, relationships with customers and suppliers, etc.
An employee of < Company Name Here > shall in his private life be free to pursue an active role in civic or political affairs as long as it does not adversely affect the business or interests of the Company or the Group.
Every employee of < Company Name Here > shall ensure, at all times, the integrity of data or information furnished by him to the Company.
Furnishing wrong information could attract the most severe consequences including termination of employment.
Every employee of < Company Name Here > shall promptly report to the management any actual or possible violation of the Code or an event he/she becomes aware of that could affect the business or reputation of < Company Name Here >.
Please find below the reasons that can lead to Termination of Employment. This list is Non-Exhaustive
Code of conduct declaration
I, (Employee Name), have read, understand and agree to abide by the Code of Conduct Policy of < Company Name > and I understand that such adherence is a Condition of my employment. I understand that a violation of the Code of Conduct may be grounds for termination as an employee, immediate Dismissal for just cause without notice or pay in lieu of notice, including recovery of money for damages.
Signed this ____ day of ____, 20_.
Full Name of employee
Disclaimer: This template is meant to provide general guidelines and should be used as a reference. This is not a legal document. greytHR will not assume any legal liability that may arise from the use of this template.