Occupational Workplace Health Safety Policy

Define the precautions to be exercised by all employees, contractors and associates within office premises.

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Occupational Workplace Health Safety Policy-undefined

The company strongly believes that every employee has a right to feel safe and secure at the workplace. The policy is implemented to provide guidelines in safety, precautionary measures and care to be taken while performing risky tasks. The company is committed to follow legal standards and safety compliances.

This policy template is available for download in Word format.

With this Occupational Workplace Health Safety Policy template, you can:

  • Create safety procedures to be followed while undertaking risky / dangerous tasks such as handling heavy or sharp objects, dangerous machinery or equipment, etc.
  • Identify safety spots and areas for dangerous components to be placed or stored
  • Set up regular safety drills, safety audits and handling of situations and incidents
  • Train safety volunteers on first aid, MMR, CPR, crowd management, etc.

In just a few minutes, you will be able to create an occupational workplace health safety policy. This policy covers rules to be followed with respect to:

  • Roles & responsibilities of health & safety managers or teams
  • Implementation of the policy conditions for health and safety of all employees
  • Regular tests, improvements, training, communication and documentation of best practices

Occupational Workplace Health Safety Policy

Objective

< Company name > strongly believes that every employee has a right to feel safe and secure at the workplace. The Occupational Workplace Health Safety Policy is required to provide guidelines to help preserve the best possible working conditions for employees. The company is committed to follow legal standards and safety regulations.

Scope & Applicability

The policy applies to all employees as well as associates, contractors and consultants.

This policy is owned by < Name of the Person > and reachable @ < Contact Number > and < email address >

Policy / Process

There are two aspects to be considered when establishing the Policy: (a) Preventive Action and (b) Emergency Management.

Preventive Action

Preventive Action is taken to avoid injuries or illness related to workplace conditions.

Admin will conduct periodical risk assessments and job hazard analysis to establish what is likely to harm employees and establish preventive measures accordingly.

The following preventive measures will be undertaken:

  • Ensure there are safety precautions like safety nets and ropes when employees work in heights, scaffolds, ladders and other unsteady structures or dangerous sectors or locations
  • Based on the nature of the work, Personal Protective Equipment (PPE) like gloves, protective uniforms, goggles and other safety gear / equipment is mandatory
  • Inspectors / Quality Control team / IT team will periodically inspect respective equipment, infrastructure and hardware for any faults or repairs
  • Employee training sessions in health & safety standards and procedures
  • All high-risk jobs / tasks to be performed with at least two employees present
  • Exposure to chemicals, radiation and noise should not exceed certain given limits
  • Caution signs wherever repairs, maintenance or cleaning is undertaken
  • Office premises to be made non-smoking areas and smoking areas identified

Emergency Management

Emergency Management refers to a plan to deal with sudden catastrophes occurring due to human error or natural forces like fire, flood, earthquake or explosion.

Emergency safety management involves the following actions:

  • First-hand report to be instantly provided to Emergency Response Teams ERT / BCP teams for their assessment and action
  • Functional smoke alarms and sprinklers are regularly inspected by Admin / Security / Maintenance Teams
  • Technicians (external or internal) to be available to repair leakages, damages and power outages quickly
  • Regularly refurbished fire extinguishers and other fire protection equipment are made easily accessible
  • Evacuation plans are posted on the walls of each floor
  • Fire escapes, safety exits and safe assembly areas are clearly marked and easily accessible
  • First-aid kits are placed at convenient locations
  • Fire drills, emergency evacuations and first-aid classes scheduled periodically.

Additional Measures

Admin / Maintenance teams will also ensure that inflammable items such as oil, fuels, batteries, cloth, wood, etc., are kept at a safe distance from the main building. Electrical installations and generators also have to be maintained at a distance to avoid hazards.

Establish incident reporting procedures in the event precautionary measures have been undertaken or in the event of a mishap. Ensure all employees and any external staff are sufficiently covered under medical & health insurance.

Special Circumstance and Exception

Any deviation from this policy has to be approved by Management. Any changes to the policy has to be approved by Legal and Compliance.

Non-compliance and Consequence

Violation of this policy is subject to disciplinary action, up to and including termination.

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Disclaimer
This template is meant to provide general guidelines and should be used as a reference. This is not a legal document. greytHR will not assume any legal liability that may arise from the use of this template.
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