Dress Code Policy

Stipulate a dress code to reflect an efficient, orderly and professionally managed organization.

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The dress code policy mandates employees to be presentable and groomed at all times during office hours and especially during meetings with clients and business associates. The attire is a reflection of the company’s professionalism in business and its culture.

This policy template is available for download in Word format.

With this Dress Code Policy Template, You Can:

  • Define the dress code as deemed fit by your organisation
  • Help the managers with a standard policy to avoid discrimination
  • Communicate your expectations to your employees clearly
  • Enforce core values and a responsible culture

In just a few minutes, you will be able to create a dress code policy. This policy covers rules to be followed with respect to:

  • Importance of personal grooming and tidiness
  • Definition of what is formal, informal & business casual attire
  • Consequences of not adhering to company dress code attire policy guidelines

Dress Code Policy


< Company’s name > strongly believes that business should be conducted in a professional manner in which personal appearance and conduct are very important. A dress code reflects the culture of a company, and hence it is imperative that we follow appropriate etiquette that reflects an environment that is efficient, orderly and professional.


This policy is applicable to all employees/contract employees.


  • Formal dress code will be applicable for employees who interact directly with clients or business partners. This includes employees from Sales and Services and all client-facing teams. Also applicable to employees at the Leadership level.
  • Employees at the Client site are expected to adhere to a formal dress code.
  • Employees are responsible for their respective appearance/dress choice to present a well-groomed personality.
  • Employees must adhere to personal hygiene and grooming.
  • Employees must avoid any visible body tattoos.
  • Employees who do not interact with clients must wear Business Casuals on all working days.

Dress Code Categories

Dress that can be categorised as “Formals” and “Business Casuals” are detailed below:

  • Formal Shirt and Trousers
  • Formal Shoes
  • Suit / Blazer and tie (optional)
  • Salwaar Kameez, Chudidars, Kurtis
  • Saree
  • Formal Shirt, Trousers / Skirts
  • Blazer and Tie (optional)
Business Casuals
  • T-Shirts with collar & no imprints
  • Cotton Pants / Jeans (not torn / faded)
  • Shoes or Sneakers (no slippers)
  • Salwaar Kameez, Chudidars, Kurtis
  • Saree
  • T-shirts (no imprints), Tops, Shirts
  • Cotton Pants, Skirts
  • Jeans (not torn / faded)
  • Shoes / Sneakers as appropriate
The Following Attire is Not Acceptable for Office Wear
  • Improperly worn jeans like low waist jeans, ankle height, baggy, etc.
  • Jeans (torn, faded, jaded, etc.)
  • Shorts
  • Evening/party wear that are not formal
  • Short / Mini Skirts
  • Off-the-shoulder tops
  • Provocative attire
  • Midriff/Revealing/tight tops

Special Circumstance and Exception

Any Deviation from this policy has to be approved by HR. Any changes to the policy have to be approved by the Management.

Non-compliance and Consequences

  • If an employee is found violating this policy, then he/she will be asked to change the attire.
  • Repeated policy violations will result in disciplinary action.
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This template is meant to provide general guidelines and should be used as a reference. This is not a legal document. greytHR will not assume any legal liability that may arise from the use of this template.
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