Demotion Letter

Draft a letter to employees informing change in employment status through demotion.

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Demotion refers to the reduction in rank or designation at workplace. This demotion letter is issued to an employee consequent to violation of code of conduct principles or performance deficiencies that are unacceptable in the position the employee currently holds. You can communicate the demotion from the current position to an employee.

This letter template is available for download in Word format.

With this Demotion Letter template you can:

  • Capture the exact nature of such violation or performance issues of the employee
  • Be consistent in the context with which the employee can relate to easily
  • Ensure there is agreement with the employee on the action being taken

In just a few minutes you will be able to create a demotion letter. This template covers vital information like:

  • Name, designation and location of the employee who is receiving this letter
  • Precise nature of the incident of misconduct or performance deficiency
  • Effective date, new designation, grade / level to which the employee has been posted
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This template is meant to provide general guidelines and should be used as a reference. This is not a legal document. greytHR will not assume any legal liability that may arise from the use of this template.
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