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Rajmudra Achieves 90% Faster, Error-Free Payroll with greytHR’s Full Suite HRMS

About Rajmudra

Industrial - Logistics, Warehousing, Transportation, Manufacturing

Total - Employees 1400

Headquarters - Pune, India

Rajmudra Warehouse and Parking Pvt Ltd is part of the Rajmudra business ecosystem operating across transportation, logistics, warehousing, eco-crumbs, and oil manufacturing businesses in Maharashtra. With operations spread across multiple locations, the company supports workforce-intensive environments involving both operational and administrative employee categories.

Challenges Before greytHR

Before streamlining operations with greytHR, Rajmudra’s HR and payroll processes involved extensive manual effort across attendance, payroll processing, and employee operations. With employees distributed across businesses and locations, maintaining operational consistency and payroll accuracy became increasingly challenging.

Time-Consuming Payroll Operations

Payroll processing involved manual calculations and validations, taking approximately 4–5 days every month. Handling arrears, salary revisions, and Form 16-related calculations increased operational dependency on HR teams and slowed payroll cycles.

The Shift to greytHR: Bringing Structure and Speed to HR Operations

As Rajmudra worked toward standardizing HR operations across businesses and locations, the team focused on building a more centralized system for payroll, attendance, and employee operations. greytHR helped consolidate these processes within a single operational framework across the organization’s distributed workforce

Using Payroll, Attendance, and ESS modules, Rajmudra streamlined attendance tracking, employee access, and payroll processing across its workforce. Employees began using mobile-enabled ESS and biometric attendance integration for daily HR operations, while HR teams gained better visibility into workforce processes across locations.

Benefits Experienced After Implementing greytHR

Payroll Processing Reduced from Days to Hours

Payroll processing time reduced from approximately 4–5 working days to just 4–5 hours. Automated payroll calculations and validations helped HR teams complete payroll significantly faster while reducing dependency on manual calculations, arrears handling, and spreadsheet-based processing.

Centralized Workforce Visibility Across 13 Businesses

greytHR helped Rajmudra centralize payroll, attendance, and workforce data across 13 businesses within a single system. Using greytHR’s reports and customizable dashboards, the HR and MIS teams are also working toward improving workforce visibility, operational reporting, and management-level decision support across functions

90% Reduction in Payroll and Formula-Related Errors

By shifting away from manual Excel-based payroll management, Rajmudra significantly reduced payroll errors caused by missed formulas, incorrect calculations, and manual data handling. System-driven payroll validations improved payroll accuracy and operational confidence across the workforce

~90% Reduction in Employee Queries

Employee dependency on HR teams for attendance corrections, shift allocation clarifications, and operational support reduced significantly after ESS adoption and process standardization. The HR team observed that nearly 90% of routine employee queries were resolved through the system, helping reduce operational workload and improve day-to-day efficiency.

Structured Attendance and Workforce Operations

Attendance, shift allocation, and workforce operations became significantly more structured after implementation. Employees began using mobile-enabled ESS and biometric attendance integration for day-to-day attendance management, helping standardize attendance tracking and improve operational consistency across locations.

With greytHR, we have moved from manual and operationally heavy processes to a much faster and more transparent system. Payroll processing time reduced drastically, employee queries came down significantly, and our HR team is now able to focus more on operational improvements and future initiatives like recruitment and PMS. A special mention to greytHR’s amazing support team.

Mayur AgarwaLead - HR

What began as an effort to streamline manual payroll and attendance operations helped Rajmudra Warehouse and Parking Private Limited bring greater structure, visibility, and consistency to its HR processes. Managing a distributed workforce of 1,400+ employees across 13 businesses and locations had created operational complexity, heavy manual dependency, and recurring attendance and payroll challenges. With greytHR, the company centralized payroll, attendance, and employee operations within a single system, reducing payroll processing time by nearly 90% from 4–5 working days to just 4–5 hours, while also reducing payroll-related errors by 90%. Today, with 100% ESS adoption across executive and non-executive employees and a significant reduction in attendance and shift-related queries, Rajmudra is continuing to strengthen recruitment, reporting, and broader workforce management processes across the organization.