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Beekay Parts Bazaar achieves 100% HR transparency, reduces workload 50% with greytHR

50% reduction in HR team's manual query resolution time

100% transparency established

Payroll cycle streamlined to 2-3 days

Instant, anytime retrieval of employee records

Single unified system running payroll, attendance and leave for 775 employees across 72 locations

About Beekay Parts Bazaar

Automotive Aftermarket

Total - Employees 775+

Headquarters - Lucknow, India

Beekay Parts Bazaar Private Limited is an authorised channel partner in India's automotive aftermarket, distributing spare parts, lubricants and tyres for OEM principals including Tata, Mahindra and Maruti, along with brands such as Shell, BKT and Goodyear. Headquartered in Lucknow, Beekay operates across Uttar Pradesh, Uttarakhand and Maharashtra through 72 locations, connecting OEM principals with the mechanics and retailers who service vehicles on the ground. The business runs on a mix of white collar and blue collar teams handling warehousing, logistics and last mile fulfilment across this footprint.

Challenges Before greytHR

Before greytHR, Beekay's HR team managed payroll, attendance and employee support for a workforce spread across 72 locations in three states, split between white collar staff and a large blue collar field force, using a mix of offline and early cloud tools that had not kept pace with the business.

Inconsistent Historical Payroll Data

Earlier payroll software did not reliably preserve historical records. Pulling data from a previous year sometimes returned figures that had shifted, which made the team wary of relying on it.

The Shift to greytHR: One System for a Distributed Workforce

Since 2022, Beekay's HR team has run payroll, attendance and leave on greytHR, moving away from a patchwork of offline and semi cloud systems it had cycled through over the years. The switch gave a workforce split between roughly 507 white collar employees and the rest in blue collar field roles, spread across 72 locations in Uttar Pradesh, Uttarakhand and Maharashtra, one connected system to run HR on.

The setup accounts for how differently people work day to day. Around 500 employees access attendance, leave, payslips and geofenced check ins through the ESS portal directly, while blue collar staff who cannot use the app have their attendance verified and recorded by their reporting managers. Queries, meanwhile, are routed through the Helpdesk module rather than phone calls to HR.

Benefits Experienced After Implementing greytHR

Consistently Accurate Payroll Data

Around 500 white collar employees use the ESS portal and geofenced attendance directly. For blue collar field staff who cannot operate the app themselves, reporting managers verify and record attendance on their behalf, so every one of the 775 employees across 72 locations is covered the same way.

A Faster Attendance to Payroll Cycle

With attendance and payroll connected on one system, Beekay's HR team gets through the payroll cycle in 2 to 3 days, without the manual reconciliation back and forth that used to slow down the month end.

Helpdesk Replaces One-on-One Resolution

Employees now raise queries as tickets instead of calling HR directly. This has cut the team's manual query resolution load by roughly 50%, while giving every issue a dated, trackable record that adds up to full transparency across end to end HR operations.

My experience with greytHR has been good. It's user friendly, so our team members don't face any difficulty using it. Everything on the interface is easy to understand. Honestly, that's really all I look for: if I have a problem, I want someone from the team to respond and give me a solution. If I get that, I don't need anything more.

Kajal MishraManager - HR

Beekay Parts Bazaar moved to greytHR in 2022 to solve for inconsistent payroll data, attendance reconciliation delays and the demands of a distributed workforce spanning 775 employees across 72 locations in three states. Four years on, payroll runs end to end in 2 to 3 days, the HR team's manual query resolution load is down by 50%, and the business has 100% transparency across its HR operations, with records like Full and Final Settlement data available on demand years after the fact. With the partnership still active and both sides looking to build on it, Beekay is well placed to keep scaling its HR operations on greytHR as the business grows.