Healthcare HR today influences far more than payroll timelines or compliance checklists. It shapes how quickly teams onboard new staff, how confidently managers run shifts, how accurately finance closes payroll, and how prepared organisations remain for audits and expansion.
This blog looks at four healthcare organisations that adopted greytHR to bring structure and consistency to their HR operations. It covers the context behind their decisions, one measurable outcome from each implementation, and how greytHR supports HR teams across onboarding, attendance, shifts, payroll, compliance, performance management, and employee self-service.
Along the way, we also explore how full-suite HRMS like greytHR support different stakeholders, from HR and finance to operations leaders and frontline medical staff, while keeping the HR function firmly at the centre.
1. Shree Baidyanath Ayurved Bhawan
Creating a Single HR Flow for a Large, Diverse Workforce
Shree Baidyanath Ayurved Bhawan manages factories, offices, and field teams across locations, with over 850 employees. HR operations were supported by a payroll-centric legacy ERP, while onboarding, attendance, and compliance remained manual and time-intensive.
With greytHR, the HR team unified onboarding, attendance, payroll, and statutory compliance into one system. New employees complete joining formalities digitally, attendance feeds payroll directly, and compliance outputs are generated using the same data set.
What Changed Measurably
Employee onboarding time reduced by over 99%.
The full case study details how Baidyanath improved statutory readiness and achieved high employee self-service adoption across factory and field teams.
2. Sodani Hospitals and Diagnostics
Bringing Structure and Momentum to Performance Reviews
Sodani Hospitals and Diagnostics operates a multi-specialty healthcare and diagnostics network with around 500 employees. Performance reviews were a key HR priority, yet the process relied on spreadsheets, email coordination, and manual follow-ups with department heads. Reviews moved forward, though the effort involved made cycles long and visibility limited.
The HR team introduced greytHR PMS to define KRAs centrally, run structured appraisal cycles, and manage 360 degree feedback digitally. Managers received clear workflows, HR gained real-time visibility, and leadership could track progress without waiting for consolidation.
What Changed Measurably
Appraisal cycles reduced from 45 days to approximately 10 days.
The full case study explains how Sodani simplified 360 degree feedback and reduced manual coordination across departments.
3. Vimson Group (including V M Salgaocar Hospital)
Running HR Consistently Across Six Group Companies
Vimson Group operates across six legally distinct entities, including healthcare, mining, finance, and real estate, with a workforce of over 500 employees. Payroll and compliance varied by entity, and HR coordination involved multiple systems and manual data handling.
By adopting greytHR, the group centralised attendance, payroll, compliance, and employee records across all companies. HR teams gained direct control over systems, payroll policies were standardised, and leadership received ready dashboards for workforce insights.
What Changed Measurably
Payroll processing time reduced by 60% across 6 entities.
The full case study shows how Vimson automated statutory filings and built scalable HR operations without IT dependency.
4. Apollo MedSkills
Improving Visibility and Speed Across HR and Payroll
Apollo MedSkills runs training centres across multiple states with a growing workforce. HR processes depended on consultant-led payroll and manual reporting, which slowed approvals and limited real-time workforce visibility.
Using greytHR, the organisation centralised employee data, automated payroll, and digitised HR workflows. Reporting became faster, approvals streamlined, and compliance preparation more predictable across centres.
What Changed Measurably
HR reporting and compliance processes became 40% faster.
The full case study explains how Apollo MedSkills unified records and reduced manual effort across locations.
How greytHR Supports Healthcare HR End to End
From an HR leader’s perspective, greytHR supports the complete employee lifecycle while reducing manual coordination.
1. Hiring and Onboarding
HR teams configure role-based onboarding, collect documents digitally, and ensure employees join with system access and clarity from day one.
2. Attendance and Shift Management
Hospitals manage rotational, split, flexi, and night shifts using real-time attendance from face recognition kiosks, mobile ESS, or geo-fencing.
3. Payroll and Finance Alignment
Attendance and shift data feeds payroll directly, supporting accurate overtime, full-and-final settlements, consultant payouts, and branch-wise payroll reporting.
4. Statutory Compliance and Audits
greytHR generates PF, ESI, PT, LWF, and TDS outputs on time, maintains audit-ready records, and supports NABH and regulatory documentation.
5. Mobile Employee Self-Service
Doctors, nurses, and staff access duty schedules, payslips, leave balances, and policy updates on mobile, reducing dependency on HR desks.
Catering to Every Role
- HR teams gain process ownership, visibility, and consistency across units
- Finance teams receive accurate payroll data and compliance-ready reports
- Operations leaders get live attendance and roster insights
- Medical staff benefit from clear schedules and mobile self-service
- Leadership gains confidence through reliable data and scalable systems
To Conclude
Healthcare HR leaders make progress fastest when systems support the way hospitals actually run. Shifts change, teams move across units, payroll cycles stay fixed, and audits require clean records on demand. greytHR brings these moving parts into one dependable flow, so HR can run operations with clarity and consistency across locations, roles, and policies.
If you want to see how this works for your healthcare setup, a greytHR demo can walk through your shift patterns, payroll rules, and compliance needs.
TL;DR
This blog covers 4 healthcare case studies that show how organisations strengthened HR operations with greytHR, each with one measurable outcome. It also provides a practical walkthrough of greytHR modules, including onboarding, shifts and attendance, payroll, statutory compliance, PMS, reporting, and employee self-service, with relevance across HR, finance, operations, and medical teams.
FAQs
What type of healthcare organisations use greytHR?
greytHR is used by hospitals, diagnostics chains, training institutes, and multi-entity healthcare groups managing complex shifts, payroll, compliance, and workforce operations.
Does greytHR support multi-shift hospital environments?
Yes. greytHR supports rotational, split, flexi, and night shifts, with attendance captured through kiosks, mobile ESS, or geo-fencing and linked directly to payroll.
How does greytHR help with statutory compliance in healthcare?
greytHR automates PF, ESI, PT, LWF, and TDS outputs, maintains audit-ready records, and supports documentation required for NABH and regulatory audits.
Is greytHR suitable for multi-location healthcare networks?
Yes. greytHR supports centralised control with location-wise rules, reports, and dashboards for healthcare organisations operating across multiple units or entities.
What role does greytHR play in performance management?
greytHR PMS enables structured appraisals, KRAs, and 360 degree feedback, helping HR teams run timely review cycles with better visibility and accountability.
How do employees interact with greytHR?
Employees use mobile ESS to view duty schedules, payslips, leave balances, policy updates, and submit requests, reducing manual HR dependency.
Does greytHR integrate attendance with payroll?
Yes. Attendance and shift data flow directly into payroll, enabling accurate paid days, overtime calculations, and full-and-final processing.
Can greytHR scale as healthcare organisations grow?
greytHR is designed to scale from small hospitals to large healthcare networks, supporting growth without adding process complexity.
