Review and Approve Team Timesheets on the greytHR App

Updated in July - 2026 | Subscribe to watch greytHR how-to video

As a manager, keeping track of your team's work hours alongside your own responsibilities can be difficult. Without a clear view of who has submitted their timesheets, which submissions are pending your action, and who is at risk of missing the payroll deadline, it is easy for things to slip through.

greytHR's Timesheet module on the mobile app gives you the visibility and control you need. You can review your team's timesheet submissions, approve or reject individual tasks, track payroll readiness, and log your own work hours — all from within the greytHR app.

Access Timesheet Review

You can access timesheet review from two places in the greytHR mobile app:

• Explore > To Do > Review > Timesheets

• Homepage > Review section — this appears when you have pending timesheet requests awaiting your action.

Note: The Timesheets option under Review is visible only to users with manager or reviewer access.

Review submitted timesheets

The review screen opens on the Active tab by default, which lists all employees with timesheets pending your review.

Each request card displays:

• Employee name and ID

• Submitted for (period)

• Submitted on (date)

• Status

You can search for a specific employee using their name or employee ID.

Tap a request card to open the Timesheet Details screen, which shows date-wise task logs for the submitted period.

Take action on a timesheet

Tap on a task card to view the task details. Tasks are pre-selected as Accept by default. You can change the action for each task individually.

Accept a timesheet

1. Review the task cards — they are pre-selected as Accept by default.

2. Tap Submit.

3. A confirmation modal appears showing:

4. Submitting for (date range)

5. Remarks (Optional — up to 200 characters)

6. Tap Confirm.

The timesheet is approved, the status changes to Approved, and the request moves to the Closed tab.

Reject a timesheet

1. Select Reject on the task card.

2. Enter a Reason for Rejection. This is mandatory.

3. Tap Submit.

4. A confirmation modal appears showing:

5. Submitting for (date range, with a tooltip indicating rejected dates)

6. Remarks (Mandatory)

7. Tap Confirm.

The timesheet is rejected, the status changes to Rejected, and the request moves to the Closed tab.

View closed requests

Tap the Closed tab to view all completed timesheet requests — Approved, Rejected, and Forwarded.

You can search for a specific employee using their name or employee ID. For each closed request, you can view:

• The approval or rejection timeline

• Date-wise task logs for the submitted period

Team Overview

Navigate to Explore > Timesheets > Team Overview for a comprehensive view of your team's timesheet status and insights.

Team Overview has three sections: Team Summary, Insights, and By Teammates.

Team Summary

The Team Summary shows your team's overall payroll readiness for the current period.

When the team payroll is at risk:

• A risk indicator appears when timesheets have not been submitted by the configured due date.

• The count of pending approvals is displayed.

• The count of teammates at risk is displayed. Tap on any at-risk employee to open a bottom sheet showing their risk overview — week-wise, with a Review button. Tap Review to see their date-wise task logs.

When the team payroll is ready, the status is shown as Up to date.

Insights

The Insights section displays the following for the current period:

• Date range of the period

• Submissions distribution — breakdown of Pending, Approved, Rejected, and Forwarded submissions

• Time logs distribution — Pending, Approved, Rejected, and Forwarded

• Logged hours — toggle to view in weekly format

• Billable vs non-billable hours

• Resource allocation across projects

Resource Allocation

The Resource Allocation section shows project-wise details. Tap on a project card to view the list of employees assigned to it.

You can also view Unassigned Employees — employees who have not been assigned to any project. Tap the card to see the list.

By Teammates

The By Teammates tab lets you view individual team members' timesheet details.

1. Tap By Teammates.

2. The list displays all your team members. Search by name or employee ID if needed.

3. Tap on a team member to open their timesheet view, which shows:

4. Week selector — navigate to the week you want to review.

5. Logged vs required hours for the selected week.

6. Day-wise task entries.

7. Status of each entry.

Note: This is a view-only access. You cannot edit or modify an employee's logged hours from this view.

Related Article:

Log and submit your timesheet on the greytHR mobile app