Use greytHR GPS Live Tracking to Monitor Field Employees
Updated in July - 2026 | Subscribe to watch greytHR how-to video
Managing field employees is challenging due to limited visibility into their real-time movements, work hours, and client visits. Reliance on manual updates or self-reported data often leads to inaccurate attendance records, disputes, and compliance gaps.
The GPS Live Tracking feature in greytHR enables managers to monitor their team’s field attendance and daily activities. As a manager, you can view employee timelines, travel history, and client visits to ensure accountability, transparency, and efficient workforce management.
View employee status with GPS Live Tracking
Once the admin has enabled GPS Live Tracking and assigned the required access rights, you can view team tracking details from the greytHR mobile app. For each employee, you can view a daily summary that includes:
Total number of visits completed
Total travel time
Total distance covered
Note: GPS Live Tracking labels are available in English, Hindi, Tamil and Kannada. Users can switch the interface, labels, and messages to their preferred language for a more personalized experience.
Steps to monitor employee attendance
From the greytHR mobile app, tap Explore > Attendance.
Tap Team Tracking.
Use the calendar option to select the required date (current or past).
The Team Tracking dashboard displays the active status of employees, such as employees who are signed in, travelling, checked in at a location, signed out and whose GPS signal is lost.
Employee status is indicated using colour-coded symbols to help you understand the situation quickly:
Red colour – Indicates GPS signal is lost or location services are turned off.
Green colour –Indicates whether the employee has checked in, checked out or is travelling.
Blue colour - Indicates whether the employee has signed in and signed out.
Search and view employee location timelines
You can use the search option to find an employee by Employee ID or name.
When you select an employee:
They are taken to the employee’s timeline summary screen.
The screen displays a detailed route map showing the employee’s movement for the selected day.
The timeline includes:
Sign-in and sign-out locations with time
Client check-ins and check-outs
Travel routes between locations
Time travelled during the day
Distance covered
Number of client visits completed
Note: For configured locations, the timeline displays the admin-configured location name. For locations that are not configured, the captured address is displayed instead.
All timeline entries are shown in chronological order, starting from sign-in and ending with sign-out, covering the employee’s complete workday.
While an employee's tracking session is active — between their sign-in and sign-out for the current day — the map also displays a last known location indicator, making it easier to identify the employee's live GPS position at a glance. This indicator updates continuously as the employee moves and disappears once they sign out or if their GPS/location data becomes unavailable. It is only shown for the current day and is not available when viewing past dates.
You can tap the Refresh option available on this screen to instantly fetch the latest GPS data if the tracking timeline or map for a team member does not reflect recent movement or activity. The screen also auto-refreshes every 2 minutes.
You can switch between different employees or dates to review multiple records.
GPS Tracking access limitations
Scenario 1: Manager Not Assigned to a GPS-Enabled Attendance Scheme
If you or the reviewer is not assigned to a GPS-enabled attendance scheme, the My Tracking option will not be available to them. In such cases, you will see only the Team Tracking option under the Attendance section.
Scenario 2: Employee Not Assigned to a GPS Live Tracking Scheme
If you are searching for an employee who is not assigned to a GPS Live Tracking attendance scheme, the employee will appear in the search results. However, when you select the employee, no tracking data will be displayed, and the tracking screen will appear empty, indicating ‘GPS Tracking not available’.
Scenario 3: Employee Not Signed In
If you are searching for an employee who has not signed in for the day, an empty state screen is shown with the message “Employee is Not Yet In.”
Scenario 4: Employee on Leave
When you search for an employee who is on leave for the day, an empty state screen is shown with the message “Employee On Leave.”
Scenario 5: Company Holiday
When you search for an employee on a company holiday, an empty state screen is shown with the message “Employee On Holiday."
Scenario 6: Employee on Week Off
When you search for an employee who is on a scheduled week off, an empty state screen is shown with the message “Employee On Week Off.”
Note: If the Team Tracking list fails to load, you'll see the message Unable to load tracking data with a brief description asking you to try again..
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