EXPENSE MANAGEMENT SOFTWARE
greytHR Expense Management Software
The easiest way to track, control and manage employee expenses.
From mobile submissions to speedy, compliant payouts, make expense management effortless for employees, managers, and finance teams alike
Manual expense approvals can cause more than just frustration
Simplify, accelerate, and control every aspect of expense management
Make expense submissions quick and effortless
Employees can file expenses instantly from their mobile. With AI-powered OCR, receipts can be scanned to extract key details. Real-time entitlement visibility ensures employees know exactly what they can expense before submission, eliminating rework and rejected expenses.
Simplify expense management for every role
For HR and Finance teams
Policy Compliance Made Simple: Define and enforce company-specific expense rules with the flexible rule engine, ensuring employees only submit eligible expenses.
Workflow Transparency: Monitor all requests in one place with real-time tracking, reducing follow-ups and providing greater clarity across the organization.
Efficient Disbursals: Group approved expenses into manual or automatic batches, lock them, and generate a bank transfer file for faster, more accurate payouts.
Audit-Ready Records: Maintain a clear trail of every submission and approval, minimizing errors and making audits hassle-free.
For Team Managers
On-the-Go Approvals: Approve or reject expenses instantly from mobile, even while traveling, reducing delays in the approval chain.
Full Context for Decisions: View receipts, entitlement limits, and expense details upfront, helping managers make faster, better-informed decisions.
For Employees
Easy Mobile Submissions: Scan receipts with AI-powered OCR to auto-fill expense details, save drafts, and submit multiple expenses in one go - no more chasing emails or juggling spreadsheets.
Perfect for Field Staff & Sales Teams: Record travel, lodging, or client-meeting expenses on the move and get instant visibility into balances and expense status.
Loved by HRs, trusted by CXOs
The best HR software out there. The greytHR team is very supportive and guided us through every single detail during the onboarding. Even after the onboarding was done, they have ensured to keep following up with us and ensured a very smooth experience.
Excellent people management, easy payroll and salary updations and rollout.The portal is very intuitive and easy to understand. The support for any issues if any is amazing. The help documents and videos and context sensitive help are truly amazing. Well designed product.
Rated 'Leader' on G2
FAQs
Why do I need expense management software?
Most organizations still rely on spreadsheets, emails, or disconnected tools for tracking employee expenses. This often leads to policy violations, delayed approvals, and frustrated employees. greytHR Expense Management automates the entire process, from submission to payout, reducing errors, saving time for finance teams, and giving employees and managers complete visibility into their expenses.
What are the benefits of using greytHR Expense Management?
With greytHR, employees can submit expenses instantly from mobile, managers can approve on the go, and finance teams can batch and disburse faster. The built-in rule engine ensures compliance by showing employees only the expenses they’re eligible for. Real-time entitlement visibility, OCR scanning, notifications, and workflow tracking improve transparency, while admins gain full control over expense policies and approvals.
How is greytHR Expense Management different from other solutions?
Unlike standalone tools, greytHR Expense Management is fully integrated with the greytHR HRMS. That means one platform for payroll, leave, attendance, and expenses. It is designed for Indian businesses, with features like configurable policies, entitlement controls, and bank transfer file exports tailored for local needs. Plus, it’s mobile-first - ensuring adoption among field staff and managers on the move.
What are some unique features of greytHR Expense Management?
Unique features include AI-powered OCR scanning for receipts, entitlement visibility before applying, multi-category expense support, automatic and manual batch creation for finance, and a flexible rule engine to enforce company-specific policies. Admins can also configure multi-level approvals, restrict backdated expenses, and use workflow monitoring to track requests in real time.
Can I customize policies and approvals?
Yes. greytHR Expense Management is powered by a configurable rule engine. You can define entitlements by role, department, or location, set spending limits by category or item, create multi-level approval chains, and even automate approvals after a set number of days. This flexibility ensures policies match your company’s exact requirements.
How do I get started with greytHR Expense Management?
Getting started is simple. If you’re already a greytHR customer, reach out to your account manager or fill out the form on this page. Our team will enable the module, guide you through setup, and help you configure your company’s expense policies so you can go live quickly.