Baidyanath Transforms HR with greytHR, Achieving 99% Faster Onboarding and 95% Employee Adoption

95% employee self-service adoption

Over 99% reduction in employee onboarding time

About Shree Baidyanath Ayurved Bhawan Pvt Ltd

Ayurvedic Medicines

850+ employees

Nagpur, India

Shree Baidyanath Ayurved Bhawan Pvt. Ltd. (Baidyanath Group), established in 1917, is one of India’s oldest and most respected Ayurvedic medicine manufacturers. Headquartered in Nagpur, Maharashtra, the company produces and markets a wide range of classical and proprietary Ayurvedic formulations through multiple manufacturing units and a nationwide distribution network

Challenges Before greytHR

Before implementing greytHR, Baidyanath managed most HR and payroll processes through a legacy ERP that supported only salary disbursal. With a dispersed workforce across plants, sales offices, and field operations, manual data entry and paper-based practices created recurring delays, inconsistencies, and limited visibility across functions.

Attendance Duplication and Data Gaps

Attendance data had to be manually transferred from biometric systems into the ERP, leading to duplication, input errors, and unverified regularizations across multiple plants.

The Shift to greytHR: Moving from Disconnected to Centralized Operations

Aiming to address these challenges, Baidyanath’s team sought an HR system that worked well for HR,
employees, and senior management, while remaining easy to use. greytHR emerged as the right choice:
Baidyanath adopted greytHR as its first comprehensive HRMS to unify HR and payroll across manufacturing
units, field teams, and corporate offices. Using Onboarding, Attendance, Leave, Payroll, and Employee
Self-Service (ESS) modules, HR began handling all key processes within one system.

The greytHR Difference

Unified Attendance With 95% Employee Adoption

Attendance is now captured directly in greytHR without manual re-entry from biometric devices. HR has full visibility into regularizations, minimum working hours, approval patterns, and overtime, reducing manual manipulation and ensuring fairness. High daily usage, especially among blue-collar and factory teams, reflects strong adoption, engagement, and trust in the system, with employees independently checking their attendance and corrections throughout the day.

Automated and Accurate Statutory Compliance

greytHR supports Baidyanath’s varied salary structures, workforce groups, and multi-location compliance needs. Statutory reports such as PF, ESI, bank disbursal, and Accounts are now generated in consolidated formats within minutes, replacing the earlier week-long manual preparation. greytHR also helped the HR team identify and correct long-standing inconsistencies in compliance calculations across employee groups.

Digital Self-Service Onboarding in Minutes

Onboarding time has reduced from approximately 2 working days to about 5 minutes per employee - a reduction of over 99%. greytHR replaced printing, scanning, couriering, and manual spreadsheets with digital self-entry and document uploads. This simple, guided process reduces errors and minimizes back-and-forth communication, helping employees across different regions complete onboarding smoothly without repeated clarifications or language-related confusion.

Faster, Predictable, and Accurate Payroll Cycle

Payroll processing is now streamlined, as attendance, regularizations, and shift data flow directly into the system without duplication. HR can run payroll confidently by the 2nd of every month, supported by accurate calculations and consistent validation across employee groups.

Accurate and Self-Service Income-Tax Calculations

With greytHR, employees are now able to compare old and new Income-Tax regimes on their own and view the impact instantly, reducing queries and improving accuracy without HR intervention or external involvement.

Scalable HR Automation

Automation across HR and payroll tasks allowed Apollo’s team to handle its growing workforce efficiently while maintaining accuracy and speed.

"I feel greytHR is very simple, very easy to understand, and very user friendly. Anybody can just start using it, and for me that has made all the difference. Things were done manually previously - it was tedious and boring. Now I really enjoy working - I can input everything into the system and it’s done."

Rajat MishraAssistant Manager – HR, Shree Baidyanath Ayurved Bhawan

greytHR has helped Baidyanath move past the manual processes that once slowed down HR and payroll operations. With onboarding reduced from two days to about five minutes, compliance reports generated in minutes instead of a week, and 95% employee adoption through ESS, the company now runs its people processes with far greater clarity, accuracy, and predictability across all locations. This shift gives the HR team a stronger foundation to support operations and scale without the administrative bottlenecks of the past