Quokka Labs Automates HR and Cuts Payroll Time by 70% with greytHR

25+ HR hours
reclaimed each month

65% drop in
routine queries

Zero payroll errors
and faster reports

About Quokka Labs LLP

Industry - IT Services

Total Employees - 150 +

Headquarters - Noida, Uttar Pradesh

Quokka Labs LLP, founded in 2018, is a global digital product development company with offices in Noida (India), the USA, and the Netherlands. The company specializes in delivering scalable and intuitive technology solutions across various industries, including education, government, real estate, fintech, healthcare, and logistics. With a 150+strong team across these regions, Quokka Labs provides end-to-end digital engineering services, focusing on mobile app development, web development, backend solutions, AI/ML, cloud solutions, DevOps, and UI/UX design.

Challenges Before greytHR

As Quokka Labs LLP scaled its operations and headcount across India, the limitations of a manual, fragmented HR process became increasingly evident. The HR team faced a high operational load across payroll, attendance, onboarding, and compliance without the support of a centralised platform. Dispersed data, inconsistent workflows, and a growing volume of employee queries strained internal resources, leading to delays, redundancies, and missed opportunities for strategic focus.

Manual Payroll process

Payroll was managed using spreadsheets and offline tools, requiring frequent manual intervention for salary calculations, statutory deductions, and reimbursement tracking. With 150 employees, this led to 3–4 errors per cycle – adding pressure to ensure timely salary credits and accurate payslips, while increasing the risk of compliance lapses.

The Shift to greytHR: Simplifying HR, Powering Growth

The implementation of greytHR at Quokka Labs LLP delivered tangible, measurable improvements across every major HR function. By replacing manual tasks with automation and enabling real-time
access to data, the HR team experienced immediate gains in productivity, accuracy, and compliance.
Employees benefited from greater transparency and self-sufficiency, while leadership gained access to actionable insights for faster, more informed decisions. The shift not only streamlined operations but also reinforced Quokka Labs’ commitment to delivering a digital-first experience internally, mirroring the innovation it extends to clients.

The greytHR Difference

Improved Payroll Accuracy and Compliance

With payroll now system-driven, Quokka Labs experienced a marked drop in errors. Payroll errors fell to near-zero (from 3–4 per cycle), with statutory deductions and filings now fully automated. This significantly reduced payroll processing time and compliance-related stress for the HR team.

Significant Reduction in HR Operational Load

By automating routine tasks such as payslip distribution, leave calculations, and employee data updates, the HR team saved an estimated 25+ hours per month. This freed up HR from repetitive admin tasks, allowing them to focus on strategic initiatives.

Enhanced Employee Autonomy and Satisfaction

Through greytHR’s self-service portal, employees now enjoy 24/7 access to payslips, tax declarations, leave balances, and more. As a result, the volume of HR queries dropped by over 65%, allowing quicker resolutions and a more empowered workforce experience.

Faster Access to Documents and Audit Readiness

Centralized digital storage enabled instant retrieval of employee records, reducing document search time from hours or days to just a few seconds. This improved the team’s ability to respond swiftly to audits and internal requests.

Data-Driven Decision Support

HR dashboards and real-time analytics provided leadership with faster visibility into workforce metrics. This innovation reduced report generation time from 90 minutes to 30 – a 67% reduction – enabling more efficient planning and strategic conversations.

greytHR helped us streamline our internal HR processes with the same level of innovation we deliver to clients.
It felt like gaining a partner who truly understands the needs of a fast-growing tech company. The platform provided the clarity, consistency, and confidence we needed to scale responsibly.

Mukul DevSenior HR Executive

The partnership with greytHR marked a pivotal shift in the organization’s HR
evolution. What was once a set of time-consuming, manual processes is now
a streamlined, automated system driving agility and operational excellence.
With greytHR, Quokka Labs achieved precision in payroll, empowered employees
through self-service, and boosted HR team productivity - all without compromising on
compliance or control. Routine administrative complexities were eliminated, allowing
HR to operate with strategic focus and speed.