Kalyani TechPark Pvt Ltd Digitises Performance Reviews, Reduces Manual Effort by 70-80% with greytHR PMS

70–80% HR time saved
in annual appraisals

Clear visibility into reviews
and manager feedback

HR freed up for engagement and
value-added work

Kalyani TechPark

Construction

800+ employees

Bengaluru, India

Kalyani TechPark Pvt Ltd is a Bengaluru-based real estate and infrastructure company that develops and manages large commercial workspaces and technology parks. With a strong presence in the city’s business ecosystem, the organisation provides integrated facilities that support a wide mix of corporate offices, business operations, and on-site services such as food and beverage. Operating at scale across multiple departments and employee categories, Kalyani TechPark plays a key role in creating well-run, people-centric environments that enable businesses and their workforce to function efficiently.

Challenges Before greytHR

Managing performance reviews across a large and diverse workforce requires clarity, coordination, and consistency. Before greytHR PMS, Kalyani TechPark’s HR team handled reviews through a largely manual process, which made execution and visibility increasingly difficult as the organisation scaled.

Paper-and-Excel Based Review Process

Performance reviews were conducted using physical forms and Excel sheets. Inputs flowed from employees to managers and then to HR, where information had to be manually compiled and consolidated.

The Shift to greytHR: From Manual to Digitized Reviews

greytHR PMS emerged as the right fit to support this shift. By moving performance reviews from paper and Excel to greytHR PMS, Kalyani TechPark was able to introduce a more transparent and accessible experience for employees, while significantly easing the operational load on HR. Employees responded positively to the change, particularly to the visibility it brought into their own reviews and manager feedback, and the HR team was able to redirect time earlier spent on manual coordination towards more meaningful, people-focused initiatives.

The greytHR Difference

Digitised and Centralised Review Management

Performance reviews moved from paper and spreadsheets to a single system, making execution simpler and reducing the need for manual consolidation.

Enhanced Transparency for Employees

Employees gained clear visibility into their own reviews as well as manager feedback. They were also allowed to view reviews before final calibration, enabling open discussions and improving trust in the process.

More Efficient Annual Review Cycles

By running reviews on a central system, the time and effort required to manage the annual appraisal cycle reduced significantly. The HR team reported saving 70 to 80 percent of the time that was earlier spent coordinating, following up, and consolidating reviews.

Simplified Follow-Ups and Timely Closures

greytHR made it easier for HR to drive completion through bulk communication and reminders, reducing the need for repeated manual emails and individual follow-ups. HR could share timelines and deadlines more clearly, helping employees complete reviews within the expected timeframe

"With greytHR PMS, we’ve successfully moved performance reviews from a largely manual approach to a streamlined process. Earlier, once employees submitted their inputs, the process felt like a ‘black box’. Now, employees can see their reviews and the manager’s feedback clearly, and that transparency has made a real difference to how the process is received. HR is also finding more time for strategic tasks."

Shankar AladakattiGeneral Manager - HR Kalyani TechPark Pvt Ltd

By adopting greytHR PMS, Kalyani TechPark transformed performance reviews from a manual, effort-heavy exercise into a more transparent and efficient process. The shift improved employee trust and engagement through clear visibility into performance feedback, while delivering a quantified time saving of nearly 70 to 80 percent for the HR team. With reduced administrative effort and higher employee satisfaction, greytHR PMS has enabled HR to focus on strategic priorities while sustaining a clear and consistent performance culture.