ARKA JAIN University Achieves 90% Faster Payroll and End-to-End HR Automation with greytHR

90%+ reduction in
payroll time

100% reduction
in leave tracking time

~1 week of productive
time reclaimed

About ARKA JAIN University

Education

500+ employees

Jamshedpur, India

ARKA JAIN University, located in Jamshedpur, is one of Eastern India’s fastest-growing private universities. Since its establishment in 2017, it has scaled from 50 to over 500 employees and now serves 6,000+ students across 40+ academic programs. With a diverse workforce spanning faculty, administrative staff, hostel wardens, and shift-based personnel, the university operates much like a self-contained ecosystem.

The Challenge Before greytHR

Determined to streamline and automate its HR operations, ARKA JAIN University evaluated multiple HR platforms. What set greytHR apart was its user-friendliness. While other tools felt complex and hard to navigate, greytHR was simple enough for the entire team to adopt with confidence.

Payroll was Time-Intensive and Depended on Multiple Tools

Payroll was partly managed using Excel and partly through a basic tool developed in-house. Critical salary components—like PF, professional, and income tax—were manually calculated. Generating payslips for loans or audits required additional hours of manual verification. Each payroll cycle took 5-6 full working days and involved two to three team members.

The Shift to greytHR

The implementation process was completed within a month and a half. greytHR provided consistent
support throughout, ensuring a smooth transition and timely resolution of any operational challenges.
ARKA's HR reported that the onboarding experience was marked by professionalism, responsiveness, and
proactive assistance, helping the university adopt the platform seamlessly.

The greytHR Impact: Everything HR Simplified

Over 90% Reduction in Payroll Time

Tasks that took 5–6 days now take just 2–3 hours. A single person now manages what previously needed a team of 2–3.

Self-Service Payslips and Tax Declarations

Employees can choose their preferred tax regimes, and download payslips through the greytHR mobile app.

End-to-end Automation

greytHR supports payroll, attendance, leave management, tax declarations, payslip generation, and full and final (F&F) settlements—all in one place.

Audit-Ready Reports On-Demand

Reports like PF, ESIC, gratuity, penalties, and tax data are available instantly for audits or management reviews.

Real-Time Attendance Visibility

Biometrics + online attendance tracking give department heads an instant view of in/out times, late arrivals, and absences.

Streamlined Exit Settlements

greytHR handles notice period validation, penalties, and last working day automation with full transparency.

Anytime Data Access for Leaders

HR and directors can self-serve headcount, variance, and cost reports. No delays, no IT dependency.

"I feel greytHR is very simple, very easy to understand, and very user friendly. Anybody can just start using it, and for me that has made all the difference. Things were done manually previously - it was tedious and boring. Now I really enjoy working - I can input everything into the system and it’s done."

Richa GargCFO, ARKA JAIN University

With new campuses and academic programs on the horizon, ARKA JAIN University sees greytHR as a partner in long-term scalability. By integrating payroll, compliance, attendance, and employee experience into a single HR platform, greytHR is enabling the university to grow faster, with less friction.