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Why SMEs need a payroll management system

By Vijay Balakrishnan
October 05, 2020

Benefits of a payroll management system               

Benefits of a payroll management system

Investing in the right payroll management software can lead to significant cost and time savings and allow employees greater control over day-to-day functions. Moreover, these solutions are typically cloud-based and priced affordably, so that even younger companies can afford them. Now, let’s look at how the payroll management process in SMEs can benefit from automation. 

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Reduced errors

An automated system requires minimal human input, thus eliminating almost all possibility for error. This allows the business to focus on essential functions like growth strategy and consumer relations while resting assured that the payroll management process is being taken care of. HR managers can also access full transaction records whenever needed, which eliminates the scope of fraud and allows for a better system of checks and balances. 

Efficient use of time 

When payroll happens manually, it leads to a great deal of extra effort on the part of the HR team. Instead of spending hours on Excel spreadsheets trying to calculate payouts, SMEs can count on a user-friendly software to do the job accurately and in a fraction of the time. HR is thus freed up to focus on employee-critical functions like onboarding, training and creating opportunities for learning and development. 

Data access anytime from anywhere

Cloud-based payroll management services are accessible anytime and anywhere from any device. This reduces infrastructural costs, speeds up task completion, and reduces the procedural delays involved in getting permissions or waiting to log in through personal devices. 

Increased employee independence 

A payroll management software gives employees access to a self-service portal through which they can check their attendance, request leave, update their personal information and see the details of their salaries and bonuses, all without having to get approvals from anyone. This transparency leads to a significant reduction in the number of payroll-related queries, which further reduces the burden on the HR team’s shoulders. 

Customization as per business needs

Today’s payroll management software systems are designed to be customizable as needed. As small businesses grow and add more employees to their payroll, the system can be scaled up to handle higher volumes and new salary structure complexities. And since cloud-based solutions offer unlimited storage, upgrades can be made without worrying about the effect on functionality. 

Easy compliance

When opting for cloud-based payroll management services, small business benefits from automatic updates in keeping with any changes in statutory requirements. This saves the HR team the trouble of tracking statutory updates and avoids the cost of fines and penalties that could be imposed if the business falls short on compliance. 

Visibility into employee performance

An efficient payroll management software gives the HR team extra insights into employee performance and profitability through smart, customizable reports. By identifying the costs involved in different projects and gaps in employee capacity, HR can make intelligent decisions about where to adjust the payroll structure, which employees should be rewarded for high performance, and how many new employees to bring on board. 

While payroll management may seem like a simple task, it can be intensely time-consuming and lead to multiple errors if not streamlined. Investing in smart payroll management services today can improve long-term efficiency not only for HR but also for other business functions. 



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