Your headache
Your employees often have a lot of bills, which have to be reimbursed by the company as per the Income Tax law/ policy. These could be LTA, Books and Periodicals, Telephone Allowance, etc.
For approval, your employees must submit all their original bills and completed claim forms to be sent to their line manager and the final approval authority. For example, an employee may need to send his/her original travel bill and the claim form to his/ her manager first. Thereafter, he/ she will need to send it for final approval to either the accounts personnel, the CFO, the finance head or the head office authority, who’ll authorize its reimbursement.
A long-drawn process
Now, this old method is a long-drawn process that adds costs, frustration and waiting time as:
Your need defined
Don’t you wish there was a way to bypass the courier and dispatch process and associated petty costs? Without wasting time and effort and making employees wait for approvals and reimbursements due to procedural delays?
Well, there is a way. One solution that addresses your concern!
Our easy-to-use solution
greytHR unfolds this in five easy and quick steps:
All an employee needs to do is upload his/ her original telephone bills along with the completed reimbursement claim form.
Save and submit it on greytHR.
Immediately, the employee’s manager gets a trigger from greytHR. He/she reviews the original telephone bills and approves this reimbursement claim.
Immediately, greytHR will trigger a final review and approval request to the accounts personnel for the same claim.
The accounts personnel can review the original telephone bills and approve the reimbursement claim for quick disbursement/ credit of the said amount into the employee’s salary account.
Note: The approver can also download and print copies of the original telephone bills for record-keeping, if necessary.
That’s it.
greytHR has added one more reviewer level. With this addition, you can define/ assign one more reviewer for each employee category, team or department. For example, if you had already assigned the sales head as the first-level reviewer for your sales department, now you can assign your accounts personnel as the second-level reviewer.
Your benefits
Your benefits are multifold:
So go ahead and process paperless reimbursement claims on greytHR in just three stages: