Every function has a series of jobs to be done, without which there is no input to the next function. There are some functions that trigger a series of jobs to other functions. For example: recruiting a person will trigger generation of employee official & personal data which in turn, will act as an input to a payroll system or attendance system, security system, accounting system, benefits programs, etc. Once the input data moves to each of the above systems, it will further act as an input to various sub-functions within their own programs.
While looking for a payroll management software, be aware that the sensitive and personal data of employees should be managed effectively. Ensure that only relevant data moves to the right sub-function for a specific purpose and it is being correctly used by authorised personnel.
Payroll practitioners and those who render payroll services must ask themselves some critical questions: What type of data is required by payroll? From whom should we receive it? When should the data be available to us? How do we receive it and in what particular format? What outputs are expected from us? What are our internal processes and turn-around time for outputs? Who are our stakeholders?
Once we have answers to all of the above, we get a clear vision as to what is expected of us and what procedures are needed to execute it.
Prepare a detailed SOP which will be a documental foundation for all payroll procedures and will define roles & responsibilities, segregation of duties, approval matrix, formats for input / output, etc. Based on the SOP, look for the payroll management software which can perform all of the requirements.
While most softwares will perform some basic functionalities such as pay computations, statutory compliances and report generation, we must look for such softwares that will provide more value-added features.
Here are some tips:
A good payroll management software must be able to manage most of the documented procedures as mentioned in the SOP, must be robust and flexible, reasonably priced and should provide good support and guidance. Use the above mentioned tips to find the best payroll software in India.
One of the most popular HR & Payroll softwares in India is the greytHR Payroll Software, which has been in this industry for many years to provide the very solution that you are looking for. Check out greytHR - the best payroll software in India - built specially for small and medium businesses.