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Job Specification

A job specification, also known as a job profile, is a document that outlines the specific skills, qualifications and experience that are required for a particular job. Typically used in conjunction with a job description, it provides potential candidates with detailed information about the requirements of the role.

Job specifications are an important part of the recruitment process, as they help to ensure that only qualified candidates apply for the position and that the selected individual has the necessary skills and experience to succeed in the role. They are also used to evaluate the performance of employees and determine if they are meeting the expectations of the job.

While a job specification focuses on the specific qualifications and skills that a candidate must have in order to be considered for the role, a job description provides a more general overview of the job duties and responsibilities. A job specification may be included as part of a job description, but it is not the same thing. In general, a job specification is more detailed and specific than a job description and is used to help identify and evaluate candidates who are qualified for the role. A job description, on the other hand, is a broader document that is used to provide potential candidates with an overview of the job and what it entails.

The different types of job specifications:

  • Minimum qualifications: This type of job specification outlines the minimum level of education, experience, or training that a candidate must have in order to be considered for the role.
  • Preferred qualifications: This type of job specification includes the qualifications and skills that are preferred, but not necessarily required, for the role.
  • Essential qualifications: This type of job specification includes the qualifications and skills that are absolutely necessary for the role, and without which a candidate would not be able to perform the job effectively.
  • Desired qualifications: This type of job specification includes the qualifications and skills that would be beneficial for a candidate to have, but are not necessarily essential for the role.
  • Special qualifications: This type of job specification includes any qualifications or skills that are specific to the role and are not commonly required in other jobs. For example, a job in a specialised field such as law or medicine may have specific qualifications that are required for the role.
Job Specification