Everything you need, at your fingertips.

Purpose­-built for seamless operations.

Empower your employees and watch them grow.

Instant access to all relevant information, anywhere, anytime.

Effortless monitoring.

Instant reports & analytics on demand.

Just when you thought it can't get better.

Additional features to lighten the load.

Employee Letters

Employees request various official letters from the company and it's a big chore. While copy-pasting from an existing letter seems like a good strategy, there is ample scope for mistakes.


Employee Letters

Employees request various official letters from the company and it's a big chore. While copy-pasting from an existing letter seems like a good strategy, there is ample scope for mistakes.

greytHR offers a great letter generation tool. Work that used to take 10 to 15 minutes can now be wrapped up in under a minute without any mistakes!

  • Configure any number of standard letter templates
  • Prebuilt letter template gallery
  • Maintain records of all letters issued to an employee
  • Automatic serial numbering
  • Ad-hoc custom fields
  • Automatic backup to document management system

Letters ready in just a few clicks

With greytHR, preparing standard letters is simple and doesn't need any typing at all!
Choose the letter you want to generate, specify the letter details and you are done!

You can generate a variety of letters:

  • Offer letters
  • Address proof
  • Employment certificates
  • Salary certificates
  • Relieving letter
  • Conduct / character reference letter
  • Increment letters
  • and much more...
Employee Letters

Letter gallery with prebuilt formats

We have an extensive gallery of letter templates for various occasions.
Just copy the template, modify with suitable edits, and make it your own!

Employee Letters

Automatic Serial Numbering & Document Management

Since so many letters get generated, it's important to organize and keep track of all letters. greytHR automatically keeps track of serial numbers and increments them as and when new letters are generated. What's more, the record keeping as well as filing the letter in the document management system is automatically done. You can easily know how many letters you have generated so far, letters issued to a certain employee, what types of letters are being requested, and so on.

Employee Letters

Custom fields for maximum flexibility

Most mail merge systems have limited utility because you can only embed those fields that are already captured by your core HR system.

greytHR offers an unique facility to create ad-hoc custom fields for each type of letter.

At the time of letter generation, just fill out the required fields before you proceed.

Employee Letters